Providing an efficient and confidential administrative support as PA to the CEO and to some central functions.
Responsibilities include:
Managing the CEO’s electronic calendar, mail and scheduling of appointments and meetings (video conferencing, GoTo meetings etc), including coordinating calls with customers, analysts, press, investors, and internal meetings;
Handling day-to-day administrative and operational matters including monitoring of deadlines and follow-ups with various departments;
Organizing and managing documents, correspondence, expense claims, records and maintaining an organized electronic filing system for smooth data retrieval;
Screening telephone calls, enquiries and requests, and handling them appropriately according to priority and preference;
Preparing Minutes of meetings, letters, memos and other documents;
Making travel arrangements for local and overseas trips including itineraries, flight arrangements, hotel accommodation and visas;
Undertaking other special assignments, ad-hoc functions and related duties as and when required;
Performing general secretarial and reception functions.
Requirements:
Possession of at least an Advanced/Higher/Graduate Secretarial Diploma, or equivalent;
Minimum of 5 years of working experience as a Secretary or PA to senior management in a professional work environment;
Proven ability to deal with confidential matters discreetly;
A flexible, pro-active approach to work;
Ability to work with minimum supervision and have good planning and organizational skills;
Proven administrative skills with an ability to prioritize, manage and complete a variety of tasks in periods of high pressure;
Strong organizational skills with excellent attention to detail;
Great interpersonal skills to be able to establishing strong working relationships with colleagues from different functions and diverse cultures;
Ability to show good initiative, enthusiasm, and out-the-box problem-solving approaches to new challenges;
Ability to deal with routine work such as filing and photocopying;
Proven advanced IT Literacy on Microsoft Packages including Word, Excel, PowerPoint Presentations and Outlook are essential;
Good touch-typing skills (at least 50 words per minute);
Excellent written and spoken English to be able to take and write Minutes (short-hand would be advantageous), to draft papers and be able to write routine correspondence.
About SLI Systems
SLI Systems is the developer of search services for corporate web sites, e-commerce destinations and consumer Internet portals. We offer the one search technology that Searches, Learns and Improves the user experience. SLI Systems’ technologies empower businesses to enhance customer satisfaction while increasing sales, reducing costs and yielding valuable customer information. Unlike traditional search software, SLI Systems’ patented technology continuously learns from the behavior of visitors to deliver more relevant results. Current customers include Ulta, Jelly Belly, Tupperware, Symantec and others. SLI Systems is a privately-held company with headquarters in Cupertino and offices in San Francisco, London, and Christchurch, New Zealand. For more information, visit www.sli-systems.com.
